Job Posting: Project Assistant
Ref: No.2: 08-2025
Project: Building Community Capacities to address Racism - Awareness Action and Accountability
Contract date: August 31, 2025 - July 31, 2027
FRIENDS is a volunteer-run organization working to build the capacities of our community, to make them aware of their strength and ability to lead change. We aim to make services and resources equitable and accessible to communities. FRIENDS is involved in leadership development, public information, community organizing, civic participation, and engaging agencies and institutions.
The project’s goal is to increase the capacities of the Filipino-Canadian and other racialized communities to address racism by building deeper awareness, facilitating collective action, and encouraging long-term commitment to equity action. The project starts from lived and examined experiences as sources of learning and commitment, adapts relevant learning resources, and develops effective ways of engaging service and public systems.
Project Assistant Roles and Responsibilities:
- Respond to inquiries about the project and activities
- Coordinate with and provide support to the Project Lead and other project personnel, and act as the central point of coordination for the various activities
- Invite, recruit, and ensure attendance of participants for project activities
- Ensure a welcoming, inclusive, and respectful environment for the projects
- Actively participate in team meetings, improving quality of the project activities
- Develop and ensure the implementation of a plan for coordination and support for the various activities
- Efficiently coordinate activities including but not limited to scheduling, booking venues and resource people, and promoting in person and/or virtual activities
- Ensure that project reporting and documentation requirements are fulfilled
- Manage project budgets reasonably and efficiently
- Coordinate internal team meetings, take notes, and proactively track and monitor action items to completion
- Attend community meetings on behalf of FRIENDS as needed
- Adhere to the values and work practices of FRIENDS
Required Qualifications:
- Alignment with FRIENDS’ values of equity, accessibility, and community empowerment
- Minimum of 2 years’ experience in project administration
- Demonstrated skills in project coordination, administration, finance, and activity planning and monitoring
- Ability to build meaningful relationships and partners with FRIENDS’ and its partners
- Strong people and communication skills
- Flexibility in adapting to changes, ability to work evenings and weekends
- Self-motivated and proactive
- Strong computer and documentation skills
- Post-secondary degree or diploma in relevant social science or relevant work and experiential equivalencies
Hours/Week: 18.5
Annual salary: $20,000.00 with mandatory benefits
Preferred start date: September 1, 2025
Please send resume and cover letter to HR Committee, by August 21, 2025 to: filipinosrising22@gmail.com.